[iw] Reminder - Poster Session -Monday, January 10, 2-4 Convocation Room, Friend Center

Colleen E. Kenny-McGinley ckenny at CS.Princeton.EDU
Thu Jan 6 10:32:47 EST 2011


Set up will be at 1:45 PM.



----- Forwarded Message -----
From: "Colleen E. Kenny-McGinley" <ckenny at cs.princeton.edu>
To: iw at lists.cs.princeton.edu
Sent: Tuesday, December 21, 2010 2:56:54 PM
Subject: Reminder - Poster Session - January 10, 2-4   Convocation Room, Friend Center

Dear IW Students:

This is a reminder that the POSTER SESSION will be held on Janaury 10 from 2-4 Rm.
This is required for ONE SEMESTER IW students.

All the information for the Poster Session can be found on http://iw.cs.princeton.edu/10-11/#Poster_Session and this is included below for your reference.
Most importantly, be aware that 

(1) Each student will have 1 side of a bulletin board that is 4ft by 4ft to mount their display. 

(2) Your poster does not have to be in a single large-format poster (see below for some other options)

(3) Do not wait till the last minute to print your poster as there are always difficulties !

Thank you

Poster Session 
Every thesis and independent work student will produce a "poster" or poster-like display for the final poster session. The poster session is typically held in the Friend Center Convocation Room. There will be one poster session in January for Fall independent work students and one poster session in May for both Spring independent work students and thesis students. See the important dates page for exactly when and where the poster session will be held. 

Poster Logistics: Usually, each student will have 1 side of a bulletin board that is 4ft by 4ft to mount their display. Most people will have conventional posters as displays. However, we encourage students to come up with new and creative ways to communicate the intellectual content of their theses to other students and faculty. Thumb tacks for mounting conventional posters will be provided for you. If you are considering something unconventional, please check with the UGC (Colleen Kenny) and IWC (Mona Singh) well in advance to determine if the idea is feasible. In general, space is limited so while creative ideas are wonderful, they need to fit in the same space as a conventional poster presentation. 

Poster Spiel: During the poster session, various faculty and other students will walk from poster to poster. When a faculty member or student arrives at your poster, you should be prepared to give them a clear, interesting, 5-minute explanation of your project. Think of it like a miniature, informal presentation. Your spiel should be well structured: introduction (set the context, explain the main goal of the research) followed by technical details of how it works (what did you build? what did you prove? what was the interesting tricky bit that will catch people's attention?) followed by any results (experimental data, demo, proofs) followed by related work, future work and a conclusion. You don't have to have such a spiel memorized. In fact, it is often better not to because it will seem more natural. However, it is useful to think about and practice what you might say. 

Poster Content: During the poster session, faculty and students will wander from poster to poster and engage you in conversations about your research. Therefore, each poster should be created in such a way that best helps you explain the intellectual content, importance, creativity, and overall "coolness" of your IW project to a faculty member or student working outside your area of research. Like a good research talk, you should start any conversation with a faculty member with a high-level explanation of the basic problem you are solving and why it is important. Once the faculty member understands the problem, you should move on to explaining the most interesting elements of your solution to the problem. After explaining the basics of the solution you can move on to discussing any experiments or proofs you have done to evaluate or validate your ideas. Do not be afraid to explain negative results in which experiments showed that your ideas did not necessarily pan out as you thought they might. Sharing negative results is a part of good science. Remember that like in a good talk, pictures, graphs, and charts are often worth 1000 words. Also remember that like a good talk, a poster presentation must be practiced in order to be effective. Give practice presentations to your advisor and your friends. Have your friends try to think of difficult questions for you to answer in the middle of your presentation so you are prepared. You should be ready to give a 2 minute presentation, a 5 minute presentation or a 15 minute presentation to a faculty member who walks by. Note, if I try to visit 50 poster presentations in 2 hours, you have a maximum of just 2 minutes with me. Give me a punchy 2minute spiel on why your work is great. Other faculty will only visit a subset of the posters and will spend more time with each presenter. 

Example Poster: Here is an example of a poster. However, you do not need to emulate the style; it is just one example. This example may have too many words on it.

Demos: If you would like to do a demo of your project, you may bring your own laptop as well as your own stool (or stack of boxes or other contraption) to support your laptop next to your poster. Note that demoing your software does not replace the need for you to create a poster. If you need power, or want to do some kind of more elaborate set up of devices, you should check with the IWC and UGC to get their opinion as to whether it will work... Space is the main constraint during the poster session. We will do what we can to make your ideas work. However, we do need some advance warning. If you have creative ideas, please consult with us via email prior to the demo scheduling deadline (the important dates page). If you do not send us email by the deadline, we may not have space and/or be able to give you access to power or other things you need in the Convocation Room. 

Printing posters. WARNING: Don't wait until the day before to figure out how to create and print your poster -- you will be out of luck! No excuses about being unable to create a poster on time will be accepted. It is your responsible to figure how to do it and get it done on time. Here are some options for creating posters:

Simple I: Print out a series of slides and pin them up individually to the 4ft by 4ft bulletin board that will be provided for you. Surrounding each individual slide by colored construction paper looks good. 
Simple II: Print out a series of slides and glue or tape them on to poster board. Pin up the single poster on your bulletin board. 
Large-Format Printers: Create a single large PDF or PowerPoint slide with all the information you want on your poster like this one and print it at one of the large-format printers on campus. One option is Print Services, who have a large-format printer and student pricing. Another option is but they fill up quickly in the few days before the poster session. 
FedEx Office (Kinkos), Triangle, etc (or other commercial copying facilities): Often have facilities for printing posters, but tend to be expensive, in the $50-$100 range. 
Awards: One additional goal of the poster session is to help the faculty identify award-caliber independent work. Awards may be given out for the best Senior Thesis and best Junior and Senior Independent Work as well as the best Demo or best Poster. The faculty also reserves the right to give other awards (or not give them) as they see fit!

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